What is the procedure for attending the company’s annual general meeting (AGM)?

To attend Milestone Furniture Limited’s Annual General Meeting (AGM), shareholders need to follow the procedure outlined in the notice of the AGM. The company sends out notices to shareholders well in advance, providing details about the AGM, including the date, time, venue (if physical), and the agenda of the meeting.

1. Receipt of Notice: Shareholders will receive the AGM notice either physically by mail or electronically through their registered email addresses.
2. Reviewing the Notice: Shareholders should carefully review the AGM notice to find essential details such as the date, time, and venue of the meeting. In case of a virtual meeting, the notice will provide instructions on how to join via video conferencing.
3. Physical Attendance: If the AGM is being conducted in person, shareholders can attend the meeting by visiting the address mentioned in the notice at the specified date and time.
4. Virtual Attendance: If the AGM is being conducted virtually, the notice will include instructions on how to attend the meeting via video conferencing or other electronic means. Shareholders will need the necessary access credentials or links to join the virtual meeting.
5. Proxy Voting: Shareholders unable to attend the AGM in person or virtually can appoint a proxy to represent them. The notice will contain details on how to appoint a proxy and the necessary forms.
6. Verification of Shareholding: Shareholders attending the AGM may be required to present proof of their shareholding, such as share certificates or demat account statements.
7. Participation in Discussions: Shareholders attending the AGM have the opportunity to participate in discussions, ask questions, and express their views on the matters listed on the agenda.

It’s important to note that the procedure for attending the AGM may be subject to change based on applicable laws, regulations, and the company’s specific arrangements. Shareholders should refer to the AGM notice for the most up-to-date and accurate information on attending the meeting. Milestone Furniture Limited ensures compliance with relevant laws and regulations to facilitate a smooth and transparent AGM process for its shareholders.